Monday 19 October: Complaint form offline

The supplier of our case management system has confirmed that they are experiencing a significant technical issue.

At present, we have no access to the case management system and we are currently unable to take new Public Service Complaints or provide updates on cases. We are planning on the basis that this could continue for a period of time including next week.

Please be assured we are doing all we can and will provide updates on our website.

For an all service update: Service update | SPSO

Ombudsman's findings: themes and trends July 2023

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This month the Ombudsman’s findings highlight how good communication during the complaints process can help complainants understand the decisions being made and how things will be put right

This month we published decision reports from 17 complaints investigated by the Ombudsman. 10 of these were about the Health sector, six about Local Government, and one about Joint Health and Social Care. The outcome of these 17 complaints were:

  • Fully upheld: 8
  • Some upheld: 3
  • Not upheld: 6

Recommendations and feedback

We made 33 recommendations to public bodies. 18 of these were about steps public bodies could take to learn and improve from the complaint. A further 5 recommendations were about how complaints handling could be improved.

The common theme of these recommendations was to ensure that complaint responses"An icon of a person sitting at a desk attending an online meeting" contain all the information needed to explain decisions clearly and accurately to the person making a complaint. It was also highlighted the importance of including information about learning and improvement actions that will be taken. We’ve created useful resources for public bodies on these issues which are available on our website.

We also highlight a case where, following our investigation, we found that the public body had already apologised for failings identified and had taken action to make improvements through appropriate training. We have produced resources on meaningful apologies which can be found on our website.

All our published decision reports can be read in full on our website.

Updated: July 19, 2023